The paper discusses the design and development of an electronic document management system (EDMS) that prepares documents for sharing and information dissemination. EDMS has to do with capturing, storing, indexing, retrieval, and disposal of documents. The electronic document management system process starts by converting paper document into digital record to efficiently store and organize document in standardized file structure and format, promoting a paper waste reduction in reproducing the document. The EDMS provided an easier way of sharing information with different stakeholders and securing documents according to standardized compliance rules. The developed system has also improved the accessing of vital documents by users since there is real-time information distribution of information and easy searching and retrieving of needed documents.

confidentiality, authorization, accountability

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